March 2, 2024, is the deadline for covered employers to submit injury and illness data to OSHA—for some employers, this just means their 300A Summaries, while for others, this means also submitting detailed data from their OSHA 300 Logs and OSHA 301 Forms. Covered employers must submit this information through OSHA’s Injury Tracking Application (ITA) website.
HERE ARE THE REPORTING REQUIREMENTS:
300A Summaries: Electronic submission is required for two categories of establishments (physical locations): (1) Establishments that are on the designated high-risk industries list in Appendix A to Subpart E of Part 1904 and have 20 – 249 employees; and (2) Establishments with 250 or more employees in industries subject to OSHA recordkeeping requirements (i.e., industries that aren’t included on the list of partially exempt (low-risk) industries at Appendix A to Subpart B of Part 1904). The numbers are calculated based on peak employment at the establishment during the calendar year for which you are submitting a report.
OSHA 300 Logs and OSHA 301 Forms: Beginning this year, establishments in the high risk industries listed in the newly created Appendix B to Subpart E of Part 1904 with 100 or more employees must also report information from their OSHA 300 Log and OSHA 301 Forms. (This is a subset of the designated high-risk industries in Appendix A to Subpart E, described above.) Employers that are required to report can use the ITA webform and manually enter the data, upload a CSV file, or use an application programming interface (API) feed to transmit the data.
Tips: These requirements apply in all states, regardless of whether your establishment is located in a state with its own safety and health agency (such as Arizona, California, Oregon, or Washington). OSHA offers the following tips in entering your data:
- Use whole numbers only (no commas or decimals).
- If you are required to report your OSHA 300 Log and OSHA Form 301 information, never enter any personally identifiable information, such as employee names, addresses, phone numbers, social security numbers, etc. Also never enter the names of health care providers or medical treatment centers. For further guidance, see OSHA’s Factsheet: Protecting Personally Identifiable Information (PII).
- Even if you had no recordable injuries, you still need to submit a report through the ITA if you are required to do so.
- Before submitting your report, review your account information and data to be sure everything that you entered is correct.
- After you submit, you will receive a confirmation email from OSHA, so be sure to review and save the email as proof of your submission. Printing a hard copy is not an option in the ITA system.
Should you get stuck, the OSHA ITA webpage offers a great FAQ list and a help request form for one-on-one assistance. As always, you can reach out to your Vigilant safety professional for questions about OSHA recordkeeping and reporting requirements.
