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Jan 17 2018
Harassment & DiscriminationHiringQ&A

Q&A: Can past lawsuits be a factor in hiring decisions?

Answer: Yes, if the past lawsuit is your reason for doing so. State laws in California, Oregon, and Washington protect both employees and applicants from discrimination and retaliation, including protection when they have opposed a discriminatory practice by complaining to a government agency or filing a lawsuit. The Washington State Supreme Court recently considered this…

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Nov 27 2017
Harassment & DiscriminationHiringOregon

Oregon BOLI won’t enforce salary history bill until 2019

According to email correspondence with officials at BOLI, the agency ultimately determined that the new law doesn’t grant enforcement authority until January 1, 2019. The salary history provision was contained in one section of the Oregon Equal Pay Act (HB 2005), which also greatly expanded employers’ potential liability for pay differences among employees performing “comparable”…

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Oct 19 2017
CaliforniaHarassment & DiscriminationHiring

California Governor signs a slew of new legislation in 2017

The 2017 California legislative session has drawn to a close, and Governor Jerry Brown recently signed a slew of new bills affecting private employers. Below are the major employment-related bills that affect most California employers. All of them take effect on January 1, 2018. AB 168: Bans employers from asking job applicants about salary history…

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Aug 28 2017
Harassment & DiscriminationHiringQ&A

Q&A: Altering usual hiring process could lead to retaliation charge

Answer: It depends. It is illegal to retaliate against an applicant by not hiring the individual because she filed a prior discrimination claim against your company. You should go through your normal hiring process and determine the best candidate based on non-discriminatory factors. Depending on the job, you may want to consider experience, skills, ability,…

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Aug 22 2017
HiringImmigration

Form I-9 revised on July 17, 2017

Employers must begin using the updated version to verify new hires’ identity and employment eligibility no later than September 18, 2017. The USCIS also updated the Handbook for Employers (M-274) to make it consistent with the new Form I-9 and accompanying instructions. All of the revised documents are available on the USCIS web page for…

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Jul 10 2017
Harassment & DiscriminationHiringQ&A

Q&A: Should we use employment tests to help us identify the best candidates?

Answer: Tests can be useful in identifying top job candidates, but it’s important to be thoughtful about how you incorporate testing into your hiring processes. Of course, it makes sense to select the most qualified candidate. However, you must ensure that your testing avoids a discriminatory adverse impact on the basis of a protected status…

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Jul 05 2017
DisabilityHarassment & DiscriminationHiring

Q&A: Post-offer medical testing problematic when hiring temp agency employees

Question: We currently contract with a temporary employment agency for workers and will hire some of these workers after 90 days of successful work. We require all new regular employees for production and maintenance positions to undergo a pre-employment (post-offer) medical test. When we offer regular jobs to the temp agency employees, can we require…

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Jun 30 2017
Harassment & DiscriminationHiringImmigration

Requiring new hires to present specific IDs for I-9 costs employer $225,750

An employer in eastern Washington required all green card holders to present their Permanent Resident Cards when completing the Form I-9. The U.S. Department of Justice (DOJ) has announced that this employer has now agreed to pay a fine of $225,750 to settle discrimination charges. The employer also agreed to post workplace notices, train its…

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May 26 2017
HiringImmigration

A glitch in the system: Are you using the correct Form I-9?

On April 6, 2017, U.S. Citizenship and Immigration Services (USCIS) disclosed on its “what’s new” feed that an early version of the new Form I-9 contained an internal technical error. Then on April 17, the agency alerted the Society for Human Resource Management (SHRM) that some HR professionals are inadvertently using that bad form. Apparently,…

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Apr 18 2017
Harassment & DiscriminationHiringQ&A

Q&A: Hiring a transgender receptionist

A: No. Customer-facing jobs, such as receptionists and sales representatives, are often tied to having a socially acceptable “look.” While it is perfectly legal to require a professional, clean appearance, it is generally illegal to require an employee to look like a specific gender. This is considered gender stereotyping, and there is a long line…

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Apr 18 2017
HiringPrivacy & ConfidentialityQ&A

Q&A: Use caution before telling the truth about former employee

Answer: Not so fast! A signed release seems like a golden ticket to share your true feelings and frustrations about a former employee, but the release may not actually provide you with legal protection. In fact, that’s exactly what an Indiana medical clinic recently found out the hard way. In their situation, the clinic settled…

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Mar 23 2017
DisabilityHarassment & DiscriminationHiring

Accurate job description results in dismissal of worker’s ADA claim

After an employee was terminated from her job as a groundskeeper at a community recreational park, she sued her employer under the Americans with Disabilities Act (ADA). Based primarily on the job duties listed in the employer’s written job description, a federal court agreed that the employee was not able to perform the essential duties…

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