Holiday season is rapidly approaching, and a company holiday party is a great way to reward employees for their work throughout the year. With the return of these parties, here are some tips and recommendations to enjoy a celebration with coworkers and reduce liability for your organization:
Limit alcohol consumption: The use of alcohol at company parties increases the risk of liability to your organization. Companies have been held liable when intoxicated workers left a work-related event and caused injuries or property damage in car accidents. If you choose to offer alcohol, use a licensed bartender and hold the event off-site. Issue drink tickets to limit the number of alcoholic drinks per person and provide unlimited sodas or other nonalcoholic drinks. Instruct your managers and supervisors to be on the lookout for anyone who appears intoxicated, and be ready to call them a cab or rideshare if needed.
No Harassment: Remind workers that your anti-harassment policy applies to all company-sponsored events, including holiday parties, and to any behavior that could affect the work environment. Inform managers and supervisors that they are responsible for immediately putting a stop to any inappropriate behavior and notifying HR for potential follow-up on the next work day.
Wages: If nonexempt (overtime-eligible) employees are required to attend a holiday party, you must pay for their time. If you don’t want to pay for their time, make attendance optional.
Inclusivity: All employees should feel welcome at your event, regardless of religious affiliation. Avoid religious themes, naming conventions, and decorations, unless you are ready and willing to accommodate others’ beliefs. One simple step is to call it a “holiday party” or “year-end celebration” and use neutral decorations at your event. In addition, try to come up with activities that are accessible to a wide range of abilities and are unlikely to result in injuries.
For more information, contact your Vigilant Law Group employment attorney and check out our Legal Guide, Company Social Events and Liability. Vigilant wishes a safe and happy holiday season for you and yours.
