Employers with 100 or more employees can now file “Component 2” of the EEO-1 Report, which covers pay and hours worked during 2017 and 2018. The deadline for filing the report is September 30, 2019.
The requirement to file Component 2 data applies to companies with at least 100 employees on an employer-chosen snapshot date from a payroll period in the fourth quarter of 2017 (for the 2017 data) and in the fourth quarter of 2018 (for the 2018 data). You’re allowed to pick different snapshot dates for each year, and you don’t have to use the same date that you used for “Component 1” of your EEO-1 Report (the traditional one-day snapshot report that covered employers already filed earlier this year). If your employment levels dropped below 100 during the fourth quarter of 2017 or 2018, and you pick a snapshot date when you employed fewer than 100 employees, then you’re not required to file the Component 2 report for that year.
Your chosen snapshot date is how you determine what employees to include in your report for a given year. To report their pay, you should use the dollar figure from Box 1 of their W-2s for that calendar year. To report their hours, you should use only actual hours worked, not paid time off such as vacation or sick pay. For employees who are exempt from overtime, you have the option of either reporting their actual hours worked, or assuming that full-time exempt employees worked 40 hours per week and part-time exempt employees worked 20 hours per week.
Additional information, including instructions and a sample form, is available online. The FAQs are also helpful. If you have any questions, contact the Component 2 help desk at 877-324-6214 or EEOCcompdata@norc.org.