Ringing in the New Year reminds us that it’s time to finish completing the OSHA Form 300 (Log of Work-Related Injuries and Illnesses) and post the OSHA Form 300A (Summary of Work-Related Injuries and Illnesses) for the 2019 calendar year. Federal OSHA generally requires employers with more than 10 employees to keep a record of work-related injuries and illnesses, except for establishments in exempt industries. Each year from February 1 to April 30, covered employers must post their 300A Summary in the workplace for the previous year’s injuries and illnesses. Below is more information to help you complete this task.
You don’t need to send the 300 Log and 300A Summary to OSHA, but you must keep the forms at your establishment for five years after the reference year of the records. Also, as we previously reported, you may be required to annually submit your 300A Summary to OSHA via its Injury Tracking Application (ITA) website. This year’s deadline to submit the electronic Summary 300A is March 2, 2020.
You must post a paper copy of the 300A Summary in a conspicuous area where employees can view it such as the breakroom or safety bulletin board. Electronic posting isn’t sufficient.
“Total hours worked by all employees” on the 300A Summary means actual hours worked by all employees including salaried, hourly, part‐time, and seasonal workers, as well as hours worked by others subject to your day-to-day supervision (such as workers from a temporary agency who are working at your establishment).
“Away from Work” days mean calendar days of inability to work as a result of the injury or illness, regardless of whether the employee was scheduled to work on those days.
The person signing the 300A Summary must be a company executive who is: (1) an owner of a sole proprietorship or partnership; (2) an officer of the corporation; (3) the highest ranking official working at the establishment; or (4) the immediate supervisor of the highest ranking official at the establishment.
Tips For Employers: In Idaho, Montana, Washington, and Arizona, you should use the federal OSHA 300A Summary. California and Oregon have their own versions. If you’re not sure whether you have to maintain an OSHA 300 Log, post an OSHA 300A Summary for workers to view, or electronically submit the OSHA 300A summary to OSHA’s ITA website, or if you need further assistance with completing these tasks, contact your Vigilant safety professional.